Privacy Policy

Who we are

Our website address is: https://www.tricityphotoclub.ca.

Overview

  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
  • We will collect and use personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • We will only retain personal information if necessary, for the fulfillment of those purposes.
  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure copying, use or modification.
  • We will make readily available to members information about our policies and practices relating to the management of personal information.

Practices

  • The Tri-city Photography Club (TCPC) uses your name and contact information for the provision of club services and administration, including the TCPC website and Facebook group.
  • Members are required to provide, as a minimum, their name, an email address and what city they live in, in order to have access to the members-only section of the TCPC website. This personal information is stored in their prole on the website and is always hidden from public view.
  • The provision of an email address is required in order to receive club communications, add images to website galleries, participate in club competitions, register for events and other club activities.
  • The TCPC uses email as the social communication method to members. Notifications are also shared through the TCPC Facebook group. All members’ email addresses are included in the website’s email distribution group. Individual email addresses are not displayed in these communication emails.
  • TCPC Members have the ability to opt-out of club group emails, however you will not receive social club communications, including notices of General Meetings, Special Meetings, events, competitions, club administration and other activity notices. It is expected that members will not opt-out.
  • The provision of additional personal information is requested in order to better facilitate club administration and various club activities. Membership information is maintained in a secure DropBox folder only accessible to current Executive members. Hard copies of membership applications forms are held by the Membership Chair as a back up. Additional personal information
    includes:
  • Home phone number (strongly recommended)
  • Cell phone number (strongly recommended)
  • Home mailing/street address (recommended)
  • Personal website (optional)
  • Social media handles (optional)

Links to Other Sites

  • The email forwarding service, MailChimp, is contracted by TCPC for the distribution of emails. The privacy of any email information is protected by contract and the MailChimp privacy policy.
  • No electronic payment information is maintained or stored by TCPC.
  • The TCPC website has links to other websites whose privacy policies may differ from ours. TCPC is not responsible for the privacy practices of these other websites.
  • Once you link to another site, you are subject to the privacy policy of the new site.

Privacy Policy Concerns

  • You can contact the TCPC President to report/complain about any issue or concern you may have relating to our Privacy Policy and the protection of your personal data.
  • The President’s email address is president@tricityphotoclub.ca

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